Decide what to refresh every week
Prioritize weekly maintenance on the knowledge assets that carry the highest retrieval and drift risk.
Maintenance triage You will never fully “catch up.” The win comes from refreshing the few assets that drive the most decisions and prompts. Triage keeps maintenance sustainable. The refresh rule Frequency, consequence, drift Use three questions to decide what deserves weekly attention. High use beats broad interest Refresh what will actually be retrieved soon. A short weekly reset protects the system without trying to polish everything. Maintenance should follow retrieval leverage. First pass Frequency test You can update only one artifact before Monday. Which deserves the first slot? Second pass Consequence test Two assets are both queried often: an internal…
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