Build the I-9 retention calendar
Calculate and document an I-9 retention date using a repeatable records-control method.
A terminated employee, Ana, was hired on March 4, 2021 and terminated on August 18, 2024. HR needs a retention date that can be reviewed before destruction. Plan the data, calculate the later-of date, check exceptions, and act through approved destruction. The common trap is keeping every I-9 forever because deletion feels riskier than retention. That trades one compliance risk for privacy and records-management risk. Plan Identify the required fields: hire date, termination date, retention rule, system source, and reviewer. A retention control fails when dates are missing or pulled from an unofficial source. Start with data integrity. Do Calculate…
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