Use Outlook timeboxing to protect focused work, reduce meeting drift, and make capacity visible.
The move: schedule the work, not just the meetings. Timeboxing asks you to assign a task to a specific block of time. This is different from keeping a task list beside a packed calendar. The calendar is the constraint. If the work has no block, it has no protected capacity. Use Outlook blocks for three kinds of work: focus deliverables, meeting prep, and meeting follow-up. A 30-minute meeting that requires 20 minutes of prep and 15 minutes of follow-up is a 65-minute commitment. Timeboxing makes that cost visible. The goal is not rigid perfection. The goal is honest capacity. Once…
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