SharePoint source-of-truth quick reference
Recall practical rules for choosing OneDrive, Teams files, SharePoint libraries, links, and archives.
OneDrive vs SharePoint Where should the file live? Ownership decides location: personal draft or group source. Attachment habit It is faster if I just attach the file. The document is still being edited by the team. Your line If it is still changing, I will send the shared link so everyone edits the same source. I can export a frozen copy when we need one. Attachments feel fast but create parallel versions the moment someone edits them. It separates live collaboration from intentional snapshots. Frozen copy When is it okay to send a file copy instead of a link? When…
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