Draft role-based email retention tiers using Capstone-style reasoning.
The company needs email retention that preserves decision evidence without making every mailbox a permanent archive. Role value -> Tier -> Exception -> System-of-record rule The common trap is choosing between all-mailbox forever retention and a short blanket purge. Both ignore how record value varies by role. Identify high-value roles List roles that routinely approve obligations, set policy, manage legal risk, or make enterprise decisions. Role is not perfect, but it is a scalable proxy for likely record value. Create tiers Tier 1: executive/board decision roles. Tier 2: functional approvers. Tier 3: routine staff coordination. Tiers give IT an automatable…
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