Identify the metadata needed to make retained records understandable, trustworthy, and disposable later.
Metadata is the memory a record carries after the system and team move on. The four jobs of metadata Metadata describes context, content, structure, and management. Context says which business process created the record. Content says what the record is about. Structure preserves relationships, versions, and attachments. Management metadata tracks retention rule, access, migration, checksums, holds, and disposition history. Why migration exposes weak metadata Most retention failures appear during system retirement because the old application silently held important context. The export may preserve the document but lose the workflow state, approval chain, version, source ID, or event date. If those…
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