What Makes an Expense Defensible
Identify the business purpose, time, place, and amount details that make an expense report supportable.
Expense quality lives in the description, not just the attachment. Proof of purchase is not proof of purpose A receipt answers how much and where. It rarely explains why the company should pay. That is why short, concrete descriptions reduce approval friction more than nicer scans. Approvers need enough context to apply the rule If a policy caps meals differently for internal meetings and client dinners, the difference depends on context. The description must provide that context or the review becomes subjective. Good documentation lowers cycle time Most rework comes from finance asking the same questions: who attended, what was…
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