Three-Way Match a Vendor Bill
Apply a three-way match before recording a payable for inventory or materials.
A supplier invoice bills 120 units at $18 each, but receiving evidence shows 100 units delivered. Three-way match: purchase order + receiving proof + invoice The common trap is treating the vendor invoice as the whole truth. An invoice proves what the vendor billed; it does not prove what was authorized or received. PO PO 441 authorized 120 units at $18 each. The purchase order supports approval, price, and intended quantity. Receiving Warehouse receiving log shows 100 units received on May 29. Receiving proof supports occurrence of inventory received and identifies the shortage. Invoice Vendor invoice requests payment for 120…
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