Choose Per Diem or Actuals for a Complex Trip
Choose the stronger reimbursement method by weighing control, speed, and traveler burden.
A client implementation squad will spend five days across Dallas, Austin, and Houston. Meeting times may shift, but meals are routine and there is no planned client entertainment. TRAVEL POLICY DECISION Which reimbursement method is strongest for this trip pattern? Use per diem for meals and incidentals, but require actuals for airfare, lodging, and any hosted client event. Strong call. It matches a repeatable trip pattern with a lower-admin method while keeping high-value or exceptional items on normal documentation. This is strongest because the routine part of the trip is predictable, while the expensive and exception-prone items still need exact…
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