Explain how the lookback period determines monthly or semiweekly payroll tax deposit rhythm.
Tax deposits need a calendar, not a memory. The lookback period determines the regular deposit rhythm. Once that rhythm is known, payroll should run against a calendar that separates pay date from deposit date and filing date. This prevents a common error: employees are paid on time while trust-tax deposits are late. What to document Lookback result, normal deposit schedule, approval cutoff, deposit due date, quarter-end return date, and backup owner. Why it works The calendar makes the legal deadline visible before the pay file leaves the building.
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