Use vendor statements as a PDCA loop
Use PDCA to reconcile vendor statements and remove recurring causes of AP mismatch.
Vendor statements are a monthly feedback loop. Plan Pick the vendor, cutoff date, materiality threshold, and evidence sources. Decide whether you are reconciling all items or only aged/high-value items. Do Match each statement line to your AP ledger, payment records, credits, blocked invoices, and dispute log. Keep a reason code for every mismatch. Check Look for the pattern under the items. Are invoices missing from intake? Are credits misclassified? Are remittances unclear? Are buyer disputes sitting outside AP visibility? Act Change the process: update intake labels, improve remittance advice, add dispute status, correct master data, or agree a better statement…
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