Adapt, Don't Copy
Adapt an old workflow to a new tool by preserving intent while changing the workflow shape where the model differs.
Omar is migrating onboarding from spreadsheet columns to a workflow app. Before: the old interface shape is copied into the new tool. After: the old intent is rebuilt with native workflow objects. Columns that meant stage became statuses, so progress is visible without scanning a grid. Columns that meant owner became assignees, which lets the tool route work naturally. Columns that meant reminder became automation rules, removing manual follow-up. Exception notes moved to comments, preserving context without bloating the workflow model. Adaptation starts by naming the job each old field was doing. learning-new-tools-fast Transferred workflow intent instead of copying surface…
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